DFA Legazpi Hiring Passport Data Encoder and Financial Analyst

The Department of Foreign Affairs (DFA) is currently looking for qualified applicants to be a part of their team. These applications, however, are nationwide; meaning, the consular office that is hiring might be located far from your suggested site. This is why it is imperative to check the site first before you decide.

DFA Job Vacancies

The current job vacancies that the DFA opened are Passport Data Encoder and Financial Analyst in Legazpi City. In this guide, we will be giving you instructions as to how to apply for a certain post, give you the required documents you have to submit to apply; literally everything you need to know about the DFA job vacancies.

Read: How to write a good CV or Resumè

How can I apply?

If an applicant shows interest in any job post, they need to submit the required documentation in PDF form and email it to [email protected]. 

The subject line, as per the guidelines, should be “Application for (the position).” 

To: [email protected]
From: [email protected]
Subject: Application for Administrative Officer I in CO Legazpi

Administrative Officer I – Passport Data Endocer

• DFA Legazpi – DFA CO Legazpi 3F Pacific MallLegazpi, F. Imperial St., cor. Circumferential Rd., Brgy. Capantawan, Landco Business Park, Legazpi City
• Number of vacant positions: 4
• Monthly Salary: P21,205.00/month
• Application Deadline: August 5, 2021

Requirements

Just like any other job post, all applicants are required to submit documentation for the agency to verify and authenticate their application. The following are the requirements all applicants need to submit in applying for any position in the DFA:

1. Duly accomplished DFA Application Form
2. Work Experience Sheet
3. Updated resumé with colored photo
4. Copy of professional or second level civil service eligibility
5. Copy of transcript of records and diploma or certificate of graduation fresh graduates
6. Valid NBI Clearance (or proof of renewal or new application)

Read: Different Job Opportunities from Different Philippine Government Departments

Minimum Qualifications

• Filipino citizen;
• Bachelor’s degree in Foreign Service, Diplomatic and Consular Affairs, Public Administration, Business Administration, Human Resource Management, or other related courses
• Fresh graduates welcome to apply;
• Resident or willing to relocate to Legazpi;
• Civil Service (Professional)/Second Level Eligibility;
• Working knowledge of MS Word, Excel and Powerpoint;
• Able to do data entry operation rapidly without sacrificing accuracy;
• Written and oral proficiency in English and Filipino;
• Responsible and diligent in the required work;
• Excellent interpersonal skills to be able to deal pleasantly, accurately and swiftly with the public and consular office staff — in person, email, and on the phone;

Job details and responsibilities

1. Perform consular-related functions, such as front-end processing of passports, authentication, assistance to nationals (ATN) function, and public information;
2. Provide general information on consular matters;
3. Process passport / authentication applications;
4. Release or issues passports/ authenticated documents;
5. Verify names in the look-out-list database;
6. File, maintain and manage passport records and supporting documents;
7. Encode passport/ authentication applications;
8. Capture applicants’ biometrics;
9. Encode passport records and create a master list;
10. Compose/draft correspondence on concerns pertaining to administrative, personnel or consular matters.
11. Arrange meetings;
12. Answer telephone inquiries or refer them to the appropriate person or office concerned

Administrative Officer IV- Financial Analyst

• DFA Legazpi – DFA CO Legazpi 3F Pacific MallLegazpi, F. Imperial St., cor. Circumferential Rd., Brgy. Capantawan, Landco Business Park, Legazpi City
• Number of vacant positions: 1
• Monthly Salary: P33,575.00/month
• Application Deadline: August 5, 2021

Requirements

1. Duly accomplished DFA Application Form
2. Work Experience Sheet
3. Updated resumé with colored photo
4. Copy of professional or second level civil service eligibility
5. Copy of transcript of records and diploma
6. Copy/ies of relevant in-service training certificates
7. Valid NBI clearance (or proof of renewal or new application)

Minimum Qualifications

• Filipino citizen;
• Bachelor’s degree relevant to the job;
• Civil Service (Professional)/Second Level Eligibility or PRC license (Accountant);
• One (1) year of relevant work experience;
• Completion of four (4) hours of relevant training;
• Resident or willing to relocate to Legazpi;
• Strong knowledge of MS Excel, MS Word;
• Responsible and diligent in the required work;
• Excellent interpersonal skills to be able to deal pleasantly, accurately and swiftly with the public and consular office staff — in person, email, and on the phone;
• Demonstrate sound work ethics

Job details and responsibilities

1. Responsible for preparing financial statements and payroll of personnel, maintaining cash controls, and managing office financial operations;
2. Perform finance work within rules and regulations set by the DFA, DBM and COA;
3. Maintain the different books of accounts for all funds;
4. Analyze all accountability reports submitted;
5. Reconcile the balances of accounts for all funds at the DFA CO level;
6. Monitor allocation of funds as well as compliance to the notices of suspensions or disallowances issued to the DFA CO;
7. Review Disbursement Vouchers and accountability reports for submission to the Commission on Audit (COA); and
8. Conduct physical inventory and purchasing of office equipment and supplies together with the Property Officer.

Note: The DFA website automatically erases the job post if the available vacancy has been taken. Nevertheless, here are the available DFA job vacancies that are updated.

Stay tuned to know about different DFA job vacancies that will open. You’ll be the first one to know!

Read Also:

• PSA Job Vacancy
• COMELEC Hiring Administrative Aide III (Utility Worker II)